Office Communicator—Your Extension Instant Messenger
by Joe Lear
part of the new computer setups, we’ve installed Microsoft Office Communicator
2005. Communicator is an internal University instant messenger service that
allows you to IM, share files, and have voice conversations.
By using the voice and IM features of Communicator, you can save on phone
calls and talk to faculty and staff members no matter where they are as
long as they have their computers and Communicator up and running.
is tied into the Active Directory and Outlook, so you can add anyone in
Extension as a contact in Communicator. To add them; click Contacts on the
Menu Bar and then click Add Contact. You can then choose to search for a
contact, which will allow you to search by first name, last name, and e-mail
address or any combination. Do not use the option, “By e-mail address or sign-in
name” to add contacts.
Contacts can also be sorted into Groups. Since you can invite multiple people
into an IM conversation (max of 32 including yourself), you can use groups
to organize contacts in to collaborative efforts or meeting groups.
can have one to one voice communications using Communicator as well. You
can right-click on someone in your Contacts list and choose Call, and then
If this is your first time to connect via voice, then you’ll be taken
through the Audio Wizard. Once completed, the call will be made and if the
person accepts the call, you can begin your conversation.
transfers (of office documents and other files considered safe) can be transferred
from one person to another by simply press the send file icon during a conversation.
We hope that you’ll find Office Communicator a useful tool for inter-office