Share Drive Hosts Digital Library
Many of you
have already used the S: -Shared Drive, on the Extension network
to make documents that you have created, or are working on, available
to others in the Extension network. Primary use of this facility
is to facilitate collaboration among us. Newsletters, reports, images,
spreadsheets, proposals and PowerPoint presentations have been stored
in your reserved spaces for others to access, modify, or use. The
organization of the Share Drive allows you to store files in your
office's assigned folder(s), and all other Extension users can access
them there. You cannot store files in some other office's folder.
by region or campus, seems to have worked well, and you have filled
up the 8 GB disk drive that we have allocated for it. The Outreach
and Extension Information Technology committee recommendation to
enlarge this facility has been approved.
At the committee's
recommendation we have also added a new feature to the organization
of the S: Drive, The Digital Library. You will find this folder
at the top level with the region and campus folders. Within this
folder will grow folders of different document types. Currently
we have PowerPoint, Digital Images, and Publisher folders under
The Digital Library. This folder and all subfolders under it are
open for read and write access for everyone. All of us can copy
files into the Digital Library. This is not the place to put files
that you are in collaboration with others on, but a place to put
documents that represent creativity, program significance, and showcase
not be a peer-reviewed document library, but it will be good for
us to all follow a few guidelines for each of our submissions to
The Digital Library. These guidelines can also be found in more
detail in The Digital Library folder.
files: Use the document summary to identify at least:
indicate how this was used, or may be used, in such a way as
to explain why it was placed in The Digital Library.
You can edit
the document summary of a presentation you already have made by
right clicking on the filename in Windows Explorer, choosing Properties,
and going to the Summary tab where you can enter this information.
This information is displayed in Windows Explorer 98 when the file
is highlighted and you have Windows Explorer configured for it,
as shown below. This will allow one to preview the subject of the
PowerPoint presentation, and how it might pertain to their interests,
before opening the file. Searching features can also be used in
Windows Explorer to find files of interest by words contained in
the Properties Summary.
other than PowerPoint presentations, we would like for you to include
a short Word document using the same filename but with extension
.DOC (automatically attached by Word) that contains the summary
information. For example, if you have an exemplary digital image
of a hyacinth named hyacinth.jpg, then create a Word document and
save it as hyacinth.doc.
We are looking
for you to self-select the best of the best to place in The Digital
Library for us all to share and learn good techniques and ideas.